Governing
Board of Directors
A volunteer Board of Directors manages the affairs of the Four Colonies Homes Association.
Every year, at the annual homeowners meeting (held the third Monday in April), three new members are elected for a three year term to the nine member Board. Residents are encouraged to become Board members. Click here for the application form.
It is the responsibility of the Board to set policies, standards, procedures and budget for the Association.
The board meets the third Monday of every month at Clubhouse 3 beginning at 6:00 pm. Homeowners are invited to attend Board meetings. Homeowners who want to address the Board regarding a specific issue are asked to come at 5:45 pm.
Board members are responsible for specific assignments and have volunteer committees who assist them. Because we are an architecturally harmonious community, check this web site for any guideline regarding replacements, additions, or alterations to your home.
The Association employs a general manager to implement Board decisions and to oversee the daily operations of the Association and other Association employees.
The Board of directors enforces and interprets the Association Covenants and Bylaws.
Directors - January 03, 2024
President – Stefanie Weishaar
Vice President – Bob Burgdorfer
Treasurer – Kelli Knisely
Secretary – Nancy Bunn
Debbie Bearden
Amy Guion
Linda Khan-Mckibben
Rich Schneider
David Williams
Voting Rights
Only the actual property owner may vote. One vote is allowed for each home owned in Four Colonies. Members may vote in person or by written proxy, which should be filed with the secretary of the association. A proxy is mailed to homeowners before the meeting, or one may be picked up, and returned, at the association office in Clubhouse 2, 7975 Monrovia St.
Budget
The annual budget is set each fall by the board. A copy of the new budget and individual dues amount is sent to each homeowner no later than December 1. If the board proposes a dues increase of more than 3 percent, it must be approved by at least two-thirds of homeowners voting in person, or by proxy, at a meeting called for this purpose. The budget is based on projected income (dues), expenses (the costs of services for the community), and reserves held against future major costs.
Dues
Dues pay for:
Common maintenance expenses like street repairs, trash pickup, maintaining 4 pools, 3 clubhouses, 4 tennis courts, a basketball court, pole lights on common ground, common area utility bills, lawn service, tree trimming/replacements, block retaining walls, snow removal, landscaping at entrances/clubhouses, employees, accounting services, legal services, etc.
Individual home expense related to maintenance and replacement of roofs and gutters.
Painting of home exteriors every seven years.
A homeowner's maintenance expense varies, based upon the size and type of home. Detailed criteria used for determining each member's dues are available at the management office in Clubhouse 2, 7975 Monrovia St.
Members in good standing pay annual assessments (dues) in monthly installments, which are due no later than the 15th day of each month. If not paid within 30 days, dues are considered delinquent.
The policy and procedure for collecting delinquent dues is:
A. After the 17th of each month, a late payment reminder phone call or email is made/sent to homeowner.
B. After the 15th of the following month, a letter is mailed/ hand delivered notifying the homeowner that their account is 30 days past due. If mailed, the addressed/stamped envelope is photocopied before mailing to show the letter is addressed properly and suitable postage was affixed thereto. If the balance is not paid within 10 days of the date of the letter, dues will be accelerated, a lien filed and in the discretion of the Board, the account will be sent to FCHA attorney for collections.
C. Approximately 10 days after the date of the letter if payment not received, a lien is filed. A filing fee of $25 is charged to the homeowner.
D. A letter is sent to the homeowner when the office receives the recorded lien informing the homeowner, they have 10 days to pay before legal collection processing begins. This letter will also notify the homeowner that interest of 6% per annum will start accruing on the past due amount until paid in full. (Covenants Article IV, section 8)
E. If all the above fails to produce payment, the account is sent to the attorney for collection.
F. At any time, in the discretion of the Board, the Association may permit a delinquent homeowner to execute a promissory note and/or other payment agreement where the homeowner agrees to make payments over a period of time to bring the homeowner's account current on terms and conditions agreeable to the Board.
G. Any legal fees incurred as a result of forcing a homeowner to comply with the Covenants and/or By-Laws will be assessed to that homeowner.
Monthly dues payments may be made by:
Personal check
Money order
Cash or bank check
Above payment options should be made payable to Four Colonies Homes Association. An outside drop box is available at Clubhouse 2.
Automatic bank withdrawal (ACH) - call the office to arrange a time to stop by with your bank account information (routing and account numbers) and sign an authorization form. Payments are withdrawn on the 15th of the month or the first business day thereafter.
Please note: Monthly statements are NOT mailed to homeowners.
All questions regarding your account should be directed to the management office in Clubhouse 2, 7975 Monrovia St.
Grievance Procedures
The board of directors will address any grievance, complaint, or dispute brought before them by any member. Charges must be made, in writing, to the management office outlining all relevant details.